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Audit handbook: The organisation dataset

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Overview

Use the Organisation dataset to tell the Commissioner about your organisation and its audit data.

It includes:

  • questions to help the Commissioner understand how to interpret your audit submission accurately
  • space for your organisation to explain any missing data
  • space for your organisation to note any places where it was unable to meet the Commissioner's audit data specifications; and describe actions your organisation will take to meet these specifications ahead of the next audit obligation
  • space to capture technical information about your submission.

Governing body data availability

This field is required

  • Refer to the requirements and acceptable values for this field below for how to populate this field.
DefinitionRequirements and acceptable values

Use this field to indicate whether your organisation has included governing body(opens in a new window) data in its audit submission.

Use the value Y signifying ‘Yes – we have entered data into the relevant worksheet’ to indicate that you have provided data on your organisation's governing body members.

Use the value N signifying ‘No – we do not have a governing body’ to indicate that your organisation does not have a governing body.

Use the value DU signifying ‘No – this data is not available’ if your organisation cannot provide this information at this time. You must provide a valid reason for not providing governing body data in the Reason governing body data unavailable field below.

Failure to provide governing body data, where applicable, may have compliance implications

  • Yes - we have entered data into the relevant worksheet (Y)
  • No - we had no occurrences within the reporting period (N)
  • No - this data is not available (reason provided in the relevant field) (DU)

Reason governing body data unavailable

This field is required depending on the response entered in the previous field.

  • If you entered ‘N’ or ‘DU’ in the ‘Governing body data availability’ field, you must populate this field
  • Refer to the requirements and acceptable values for this field below for how to populate this field.
DefinitionRequirements and acceptable values
If you entered ‘N’ or ‘DU’ in the Governing body data availability field above, use this field to explain why your organisation is unable to provide governing body data.
  • Free text – can use letters, numbers and punctuation
  • Limited to 5,000 characters
  • Blanks allowed

Sexual harassment complaints data availability

This field is required

  • Refer to the requirements and acceptable values for this field below for how to populate this field.
DefinitionRequirements and acceptable values

Use this field to indicate whether your organisation has included sexual harassment complaint(opens in a new window) data in its audit submission.

Use the value Y signifying 'Yes – we have entered data into the relevant worksheet' to indicate that you have provided data on formal complaints of sexual harassment registered during the audit reporting period.

Use the value N signifying 'No – we had no occurrences within the reporting period' to indicate that your organisation had no formal complaints of sexual harassment registered during the audit reporting period.

Use the value DU signifying 'No – this data is not available' if your organisation cannot provide this information at this time. You must provide a valid reason in the reason sexual harassment complaints data unavailable field below.

  • Yes - we have entered data into the relevant worksheet (Y)
  • No - we had no occurrences within the reporting period (N)
  • No - this data is not available (reason provided in the relevant field) (DU)

Reason sexual harassment complaints data unavailable

This field is required depending on the response entered in the previous field.

  • If you entered ‘DU’ in the ‘Sexual harassment complaints data availability’ field, you must populate this field.
  • Refer to the requirements and acceptable values for this field below for how to populate this field.
DefinitionRequirements and acceptable values

Use this field to explain why your organisation is unable to provide sexual harassment complaints(opens in a new window) data.

No explanation is required if you had no formal sexual harassment complaints within the audit reporting period.

  • Free text – can use letters, numbers and punctuation
  • Limited to 5,000 characters
  • Blanks allowed

Actions taken to prevent future sexual harassment

This field is required

  • This field must be populated meaningfully
  • Refer to the requirements and acceptable values for this field below for how to populate this field.
DefinitionRequirements and acceptable values

List the actions your organisation has taken within the audit reporting period to prevent future sexual harassment in the workplace.

If your organisation has taken several of the listed actions, format the selections as a list delimited with vertical bars like this: A|B|C

Use the value ‘Other’ if your organisation took an action that isn’t listed here. You can provide more detail in the Other actions taken to prevent future sexual harassment field.

Use the value ‘No actions taken’ if your organisation did not take any actions to prevent future sexual harassment within the audit reporting period.

  • Communication campaigns (A)
  • Improved complaints processes (B)
  • Leadership communication (C)
  • New policy or program (D)
  • Staff training (E)
  • Other (F)
  • No actions taken (G)

Other actions taken to prevent future sexual harassment

This field is required depending on the response entered in the previous field.

  • If you entered ‘F’ (Other) in the ‘Actions taken to prevent future sexual harassment’ field, you must populate this field.
  • Refer to the requirements and acceptable values for this field below for how to populate this field.
DefinitionRequirements and acceptable values
Use this field to list the other actions your organisation has taken to prevent future sexual harassment, beyond those captured in the previous field.
  • Free text – can use letters, numbers and punctuation
  • Limited to 5,000 characters
  • Blanks allowed

Family violence leave data availability

This field is required

  • This field must be populated meaningfully
  • Refer to the requirements and acceptable values for this field below for how to populate this field.
DefinitionRequirements and acceptable values

Use this field to indicate whether your organisation has included family violence leave data in its audit submission.

Use the value Y signifying ‘Yes – we have entered data into the relevant worksheet’ to indicate that you have provided data on those within your organisation who accessed family violence leave within the audit reporting period.

Use the value N signifying ‘No – we had no occurrences within the reporting period’ to indicate that no one within your organisation accessed family violence leave within the audit reporting period.

Use the value DU signifying ‘No – this data is not available’ if your organisation cannot provide this information at this time. Please provide further detail in the Reason family violence leave data unavailable field.

  • Yes – we have entered data into the relevant worksheet (Y)
  • No – we had no occurrences within the reporting period (N)
  • No – this data is not available (reason provided in the relevant field) (DU)

Reason family violence leave data unavailable

This field is required depending on the response entered in the previous field.

  • If you entered ‘DU’ in the Family violence leave data availability field, you must populate this field.
  • Refer to the requirements and acceptable values for this field below for how to populate this field.
DefinitionRequirements and acceptable values

Use this field to explain why your organisation is unable to provide family violence leave(opens in a new window) data.

No explanation is required if you had no employees who accessed family violence leave within the audit reporting period.

  • Free text – can use letters, numbers and punctuation
  • Limited to 5,000 characters
  • Blanks allowed

Workforce data commentary

This field is recommended

  • Refer to the requirements and acceptable values for this field below for how to populate this field.
DefinitionRequirements and acceptable values

This is an optional free-text field to tell the Commissioner about your Employee(opens in a new window) dataset.

Use this field to answer questions like:

  • Are any employees missing from your dataset?
  • If your organisation recently merged with another, does your data include employees from both entities?
  • Free text – can use letters, numbers and punctuation
  • Limited to 5,000 characters
  • Blanks allowed

Gender data commentary

This field is recommended

  • Refer to the requirements and acceptable values for this field below for how to populate this field.
DefinitionRequirements and acceptable values

This is an optional free-text field to tell the Commissioner about the Gender field within your organisation's employee(opens in a new window) dataset.

Use this field to answer questions like:

  • How and when does your organisation collect gender data?
  • When your organisation collected this data, what values could be selected?
  • Does your organisation include a free-text field where people can describe their gender?
  • Free text – can use letters, numbers and punctuation
  • Limited to 5,000 characters
  • Blanks allowed

Demographics and intersectionality data commentary

This field is recommended

  • Refer to the requirements and acceptable values for this field below for how to populate this field.
DefinitionRequirements and acceptable values

This is an optional free-text field to tell the Commissioner about the following fields within your organisation's Employee(opens in a new window) dataset:

  • Aboriginal and/or Torres Strait Islander
  • Age
  • Cultural identity
  • Disability status
  • Religion
  • Sexual orientation

Use this field to answer questions like:

  • Does the data you provided differ from the specifications laid out in the audit guidance?
  • Which kinds of demographic data does your organisation collect?
  • Were you able to map your demographic data to the accepted value lists?
  • Free text – can use letters, numbers and punctuation
  • Limited to 5,000 characters
  • Blanks allowed

Jobs and employment data commentary

This field is recommended

  • Refer to the requirements and acceptable values for this field below for how to populate this field.
DefinitionRequirements and acceptable values

This is an optional free-text field to tell the Commissioner about the following fields within your organisation's Employee(opens in a new window) dataset:

  • Employment basis
  • Full-time equivalent (FTE)
  • Level
  • Employee type
  • Active
  • Recruited
  • Exited
  • Workforce group
  • Occupation code
  • Workplace post code
  • Home post code

Use this field to answer questions like:

  • Does the data you provided differ from the specifications laid out in the audit guidance?
  • Were you able to map your employees to the accepted value lists?
  • Were there any roles not covered by the ANZSCO coding guide you used?
  • Is your workforce spread across multiple work sites? Were you able to report a workplace post code specific to each site?
  • Free text – can use letters, numbers and punctuation
  • Limited to 5,000 characters
  • Blanks allowed

Remuneration data commentary

This field is recommended

  • Refer to the requirements and acceptable values for this field below for how to populate this field.
DefinitionRequirements and acceptable values

This is an optional free-text field to tell the Commissioner about the following fields within your organisation's Employee(opens in a new window) dataset:

  • Base salary
  • Total remuneration
  • Weekly pay

Use this field to answer questions like:

  • Does the data you provided differ from the specifications laid out in the audit guidance?
  • Are there unusual circumstances to explain why some of your employees have very low or very high remuneration values?
  • Free text – can use letters, numbers and punctuation
  • Limited to 5,000 characters
  • Blanks allowed

Promotions, training, secondment and higher duties data commentary

This field is recommended

  • Refer to the requirements and acceptable values for this field below for how to populate this field.
DefinitionRequirements and acceptable values

This is an optional free-text field to tell the Commissioner about the following fields within your organisation's Employee(opens in a new window) dataset:

  • Promoted
  • Career development training
  • Higher duties
  • Internal secondment

Use this field to answer questions like:

  • Does the data you provided differ from the specifications laid out in the audit guidance?
  • Which kinds of data does your organisation collect?
  • Were you able to transform the data you collect to match the specifications laid out in the audit guidance?
  • Free text – can use letters, numbers and punctuation
  • Limited to 5,000 characters
  • Blanks allowed

Flexible work and leave data commentary

This field is recommended

  • Refer to the requirements and acceptable values for this field below for how to populate this field.
DefinitionRequirements and acceptable values

This is an optional free-text field to tell the Commissioner about the following fields within your organisation's Employee(opens in a new window) dataset:

  • Formal flexible work arrangement
  • Formal flexible work type
  • Weeks of paid parental leave
  • Weeks of unpaid parental leave
  • Parental leave exit type
  • Accessed carers leave

Use this field to answer questions like:

  • Does the data you provided differ from the specifications laid out in the audit guidance?
  • What kinds of data does your organisation collect on flexible work arrangements?
  • Were you able to map your employees' flexible work arrangements to the accepted value list?
  • Were you able to report how long each employee took parental leave?
  • Were you able to report which employees accessed carers leave?
  • Free text – can use letters, numbers and punctuation
  • Limited to 5,000 characters
  • Blanks allowed

Governing body data commentary

This field is recommended

  • Refer to the requirements and acceptable values for this field below for how to populate this field.
DefinitionRequirements and acceptable values

This is an optional free-text field to tell the Commissioner about your governing body dataset.

Use this field to answer questions like:

  • Does the data you provided differ from the specifications laid out in the audit guidance?
  • Are any governing body members missing from your dataset?
  • What kind of governing body does your organisation have?
  • How are governing body members selected at your organisation?
  • Free text – can use letters, numbers and punctuation
  • Limited to 5,000 characters
  • Blanks allowed

Sexual harassment data commentary

This field is recommended

  • Refer to the requirements and acceptable values for this field below for how to populate this field.
DefinitionRequirements and acceptable values

This is an optional free-text field to tell the Commissioner about your sexual harassment complaints dataset.

Use this field to answer questions like:

  • Does the data you provided differ from the specifications laid out in the audit guidance?
  • Are any formal complaints missing from your dataset?
  • What kinds of data does your organisation collect on sexual harassment complaints?
  • Were you able to map your complaints data to the accepted value lists?
  • Free text – can use letters, numbers and punctuation
  • Limited to 5,000 characters
  • Blanks allowed

Family violence leave data commentary

This field is recommended

  • If you have available data for this field, we recommend you populate it.
  • If you do not have available data for this field, you must still populate it with an acceptable value.
  • Refer to the requirements and acceptable values for this field below for how to populate this field.
DefinitionRequirements and acceptable values

This is an optional free-text field to tell the Commissioner about your organisation's Family violence leave dataset.

Use this field to answer questions like:

  • Does the data you provided differ from the specifications laid out in the audit guidance?
  • Which kinds of family violence leave data does your organisation collect?
  • Free text – can use letters, numbers and punctuation
  • Limited to 5,000 characters
  • Blanks allowed

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